Instructional design team meetings are an important forum for designers to share knowledge, best practices and tips. However, if there is no focus, the meetings can be ineffective. So how can you make the most of these meetings? Here are a few tips that can help.
- Have an agenda. Setting an agenda prior to the meeting helps you to stay on topic and allows members to mentally prepare, which encourages more interaction and participation. Send the agenda a few days before the meeting so members know what to expect.
- Have a different team member lead each meeting. Having a specific team leader gives each person ownership in the meeting and also gives the meeting direction and focus.
- Survey team members about what they would like to discuss at the meetings. This way you know you are addressing issues members need help with and the meetings are useful. Send an email outside of the meeting so members have time to reflect and provide thoughtful answers.
- Have a team member showcase a project and discuss what best practices they used and how it helped them. This allows members to learn from each other.
- Use a few minutes as an ID book club forum. Discuss one training, eLearning or instructional design book at regular intervals. Keeping abreast of industry trends is important to being a good ID. Reading and discussing books helps you to accomplish this.
- Experiment. Don’t be afraid to try new things and take suggestions from your team. If it doesn’t work, no problem. At least you know you experimented.
- Have Themed Check-Ins. Have everyone answer the same question. For example, “What professional development activity would you engage in if money was no object?” Put this question on the agenda so that members can prepare. Extroverts may love to answer questions on the fly but introverts will need time to reflect before they answer.
- Have a guest speaker. Invite one of your business units, leaders or clients to speak about a relevant topic.
What are some other items you can include in your instructional design team meetings that could make them more engaging and productive?